Organizing an outdoor event is not an easy task. From unpredictable weather to getting those endless permissions, it is a lot of hard work and requires commitment. You should be ready to with your preparations and other permits as soon as you decide to organize an outdoor event. Even though an outdoor event allows creativity and flexibility, it requires a lot of detailing than an indoor event. From looking at space availability to renting a portable sink, an event demands your full-time attention. Organizing is not a simple task, but it will be a very good experience once you have decided to take the plunge. Here are some key tips for you to make your event a big hit.
1. Get a the Required Permissions
As soon as you plan to organize an event, get all the necessary permissions. Without proper permission, you won’t be able to run an event. Get permissions for all the smaller requirements like space, water, decide whether you want to rent a portable sink or get barrels. All these may seem like nothing but is very important while organizing an event.
2. Check Up on the Laws
An outdoor event means loud noise, commotion, traffic, fireworks etc. Before you book a place, check on the laws in that area. Is there a school nearby or a hospital? If yes, you probably won’t be allowed to create too much noise. You should also look into the fire and safety codes. Does the local ordinance allow late-night music? Only after you have a definite answer to all these questions, you can think of selling the tickets to your audience.
3. Logistics and Layout
Make up a plan and draw out the available space. Then sketch up the place where you will want your vendors to be at the venue. Determine the parking space for guests, where will the crew be present on the day of the event and who will bring in the types of equipment? Plan these details in advance, so you don’t have to face any last-minute trouble.
If your event requires lighting, music, coffee machine, etc., plan your power supplies in advance. Make sure all your vendors get their power supply much before the actual event. Get enough extension cords and have backup power ready to use when there is an emergency. You should look into the details very carefully. Make sure the food vendors are not sharing extension cords with the music system. These little details if taken into account, will make your event very successful.
5. Take Care of your Guest’s Comfort
Make sure there is enough drinking water spread out properly around the venue. If it’s too hot, consider renting portable fans and other cooling pieces of equipment. Make sure there are enough people assigned to help your guests through the event. In case of a problem, a special team should be deployed to assist the guests. If it’s a children’s event, special care should be given to the security.